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Last updated: 22 July 2026
How we handle your club, coach and boxer data, and your rights over it.
BoxerConnect (boxerconnect.com) is a directory and matchmaking service for amateur boxing clubs. For data protection purposes the operator of BoxerConnect is the data controller for the account and club data it holds. Contact us through the help and contact page.
Operated by BoxerConnect Ltd. Companies House no. 17288915. ICO registration no. ZC178360.
Many amateur boxers are under 18. We treat their data with particular care. An under-18 boxer's name and free notes are never shown to other clubs - other clubs see only a reference code plus age, weight and record so they can judge a fair match. We never accept or display profile photographs for under-18 boxers; adult profile photos are an optional, separately consented feature. For medical clearance we store only an expiry date ("fit to fight until..."), never any medical detail. A club may only list an under-18 once it confirms it holds the parent or guardian's consent both to record the child's details and to share them with other clubs to arrange bouts. Children do not have accounts and never enter data themselves; only adult club staff do. A parent or guardian can ask us to access or delete a child's record at any time (see Your rights), whichever club entered it. For children in the United States, boxers under 13 are covered by the Children's Online Privacy Protection Act (COPPA); a club must hold (and warrants to us that it holds) verifiable parental consent before listing them, and we never use a child's data for marketing or profiling. See our safeguarding and children's-data policy.
We send essential account and service emails needed to run your membership. We add an email address to our optional product-updates newsletter, run by Beehiiv, only when an adult explicitly asks to join it. We never use a boxer's email for marketing, and we never reactivate someone who has unsubscribed. Every newsletter has a one-click unsubscribe, and opting out does not affect your account.
We keep account and boxer data while your club is active and for a reasonable period afterwards, then delete or anonymise it. When you ask us to delete a boxer or your club, we delete that data from our live systems and it clears from backups on their normal rotation. After deletion we keep only billing and invoice records that the law requires us to hold (typically about six years). The first-year-free offer is time-limited, so it cannot be repeatedly reclaimed by deleting and re-joining. (If we later keep a minimal anonymised marker to prevent that kind of abuse, it will contain no boxer or child data and we will update this policy first.) We keep the disclosure log (a record of which clubs viewed or contacted your club) for up to two years, and short technical and security logs for a similar period, then delete them. A location entered in the parent club finder is not retained by BoxerConnect after that search. Public business-contact data used for launch outreach is deleted when it is no longer needed, while the minimum email or club reference needed to honour an objection is kept on a suppression list. An account-assistant confirmation hash expires after ten minutes and is removed from the live table within one day after expiry.
You can ask to access, correct, export, delete or restrict your data, or object to a particular use. Email privacy@boxerconnect.com (or use the contact page). We respond within one calendar month. We may ask you to confirm your identity first, and for a child's record we may ask for proof of parental responsibility - only the minimum needed. We treat erasure of a child's data as a priority and make it as easy to remove as it was to provide. If you are in the UK and unhappy with our response you can complain to the Information Commissioner's Office (ICO). You also have an absolute right to object to direct marketing. Use the unsubscribe route in a message or contact us, and we will stop the marketing and add the minimum identifier to our suppression list.
We have a process to detect, investigate and contain personal-data breaches. If a breach is likely to risk people's rights and freedoms we will report it to the Information Commissioner's Office within 72 hours of becoming aware of it, and we will tell the clubs (and, for a child's data, the parent or guardian via the club) affected without undue delay where the risk to them is high. You can report a suspected breach or security issue to us at any time via the contact page.
We use one essential cookie to keep you signed in, and we store your language choice in your browser. We do not use advertising or third-party tracking cookies. For product analytics we use PostHog (hosted in the EU), configured cookieless: it records a few usage events so we can see where clubs get stuck, with no advertising cookies and no cross-site tracking, and analytics requests are proxied through our own domain. Because it sets no tracking cookies, we do not ask you to accept a cookie banner. PostHog acts as a data processor under a data-processing agreement, and we never send it a boxer's personal details. If you connect ChatGPT, the community connector keeps an encrypted connection under a user-specific key in this browser's private IndexedDB storage. When BoxerConnect resolves a different user or a signed-out browser, it removes other BoxerConnect assistant records from that browser. The current connection can also be removed with the Disconnect control or by signing out. Anyone who controls the same browser profile may still be able to inspect its local storage, so do not connect ChatGPT in an untrusted shared browser profile.
Questions about this policy? Get in touch.